Invoice collection
Invoice and payment tracker
Track invoice balances, due dates, recorded payments and the next collection action in a formula-tested XLSX workbook. No signup is required.
Download the invoice and payment tracker. No account is required.
Keep collection steps visible
Add each issued invoice once, record actual payments separately and keep partial payments visible. The workbook calculates outstanding balances and days overdue while leaving the next action editable.
- Invoice and client reference
- Issue and due dates
- Invoice amount and payments
- Outstanding balance and overdue days
- Next action and source note
Keep the tracker separate from bank reconciliation
Outstanding and overdue values support collection work. They do not replace bank reconciliation or determine accounting revenue. Confirm the invoice and bank records before closing an item.
Filled fictional invoice collection review
The workbook opens with four fictional invoices in draft, sent, partly paid and paid states. Replace every yellow input with source-backed invoice and payment records.
| Invoice | Client | Invoice amount | Amount paid | Outstanding | Next action |
|---|---|---|---|---|---|
| INV-1042 | Northstar Studio | $6,800.00 | $0.00 | $6,800.00 | Send overdue reminder |
| INV-1048 | Harbor Consulting | $4,200.00 | $1,800.00 | $2,400.00 | Confirm remaining balance date |
| INV-1053 | Juniper Works | $3,100.00 | $3,100.00 | $0.00 | File settlement evidence |
Template content and formulas reviewed 2026-10-30.